Organize your baptism guest list with tagging, smart RSVPs, seating tools, and communication workflows inside BaptiDay.

How to Manage Your Baptism Guest List Like a Pro

A polished guest experience begins long before the baptism day. When your list, RSVPs, and seating plan live in one place, you’ll communicate with ease and avoid last-minute surprises. Follow this blueprint to manage every detail like a pro.

Create a Single Source of Truth

• Import contacts from email, spreadsheets, or your phone directly into BaptiDay.
• Tag guests by relationship (family, friends, godparents, VIPs) and logistics (traveling, kids, accessibility) for easy filtering.
• Store addresses, dietary notes, allergies, childcare requests, and plus-ones in each profile.

Launch Smart Invitations

• Choose between digital invitations, print mail merges, or a hybrid approach; both sync to the same RSVP dashboard.
• Personalize messages with custom fields (preferred name, pronouns, role in ceremony).
• Embed RSVP buttons or QR codes that feed responses directly into your guest manager.
• Schedule automated reminders for guests who haven’t responded one week before your deadline.

Track Capacity and Seating Effortlessly

• Set a maximum headcount and watch it update automatically as RSVPs roll in.
• Use drag-and-drop seating charts to balance family dynamics, ensure accessibility, and cluster kids near entertainment.
• Export seating lists for caterers, venue coordinators, and ushers to keep everyone aligned.

Communicate Updates in Seconds

• Segment your audience: send parking instructions to drivers, livestream links to remote family, and dress code notes to close friends.
• Push real-time alerts about weather, schedule changes, or health guidelines straight from the app.
• Attach ceremony programs, hymn lyrics, or reception playlists so guests arrive prepared.

Coordinate Guest Logistics

• Assign hosts for welcome table, gift management, and escorting elders; include this in their guest profiles.
• Track travel plans and arrival times to anticipate airport pickups or accommodation needs.
• Share the timeline and contact sheet with key helpers through secure BaptiDay links.

Simplify Gifts and Thank-You Follow-Up

• Log gifts, cards, and acts of service as they happen; tag who assisted with setup or photography.
• Generate thank-you lists filtered by contribution type to personalize your messages.
• Store photos of gifts or notes in each guest profile for future reference.

Analyze and Archive Afterward

• Export attendance data to evaluate no-show rates and plan better for future events.
• Save your final guest list, seating plan, and communications in BaptiDay so siblings—or your future self—can reuse the framework.

When guest management runs smoothly, you gain the freedom to focus on what matters most: celebrating your child’s baptism with peace and joy.