Design baptism invitations with the right wording, timeline, and RSVP strategy using these ready-to-send templates and etiquette tips.

How to Write and Send Baptism Invitations (with Templates)

An invitation is more than a date and address—it sets the spiritual tone, clarifies logistics, and builds anticipation. Follow these best practices to craft invitations that inform, inspire, and deliver prompt RSVPs.

List the Essentials Up Front

Every baptism invitation should feature the Who, What, When, Where, and How.

• Child’s full name, including middle names if they will be used during the sacrament.
• Parents’ names (and siblings, if you want to include them) to reinforce family connection.
• Ceremony date, start time, and the church name with a pinned address for navigation.
• Reception timeline and location—include parking tips, entrance instructions, or access codes.
• RSVP deadline and method (BaptiDay form, email, phone) with a clear contact person.
• Dress code or theme, especially if you are planning an outdoor celebration or photo session.

Select the Right Format

• Printed invitation: Ideal for keepsakes, grandparents, and traditional guests. Print on cardstock and slip a prayer card or photo inside.
• Digital invitation: Perfect for quick updates, eco-conscious families, or destination baptisms. Embed an RSVP button linked to your BaptiDay guest form.
• Hybrid model: Mail printed cards to immediate family and trusted friends, and send a stylish e-card to wider guests; both formats can share the same landing page.

BaptiDay tip: Use the landing page builder to host all the key details, map links, FAQs, and a live countdown so guests always have the latest information.

Craft Compelling Copy

Classic & Reverent

With hearts full of gratitude, we invite you to the baptism of
[Child’s Full Name]
Sunday, [Date] at [Time]
[Church Name · Address]
Reception to follow at [Location]
Kindly reply by [Date] via [Contact]
Dress code: Sunday best

Modern Minimalist

Please join us as we celebrate the baptism of [Child’s Name]
Ceremony · [Date & Time] · [Church]
Brunch Reception · [Location]
RSVP on BaptiDay before [Date]
Pastel palette welcomed for photos!

Godparent Request

Dear [Name],
Will you walk beside [Child’s Name] as a godparent?
Baptism: [Date & Time]
Church: [Name]
Reception: [Location]
Let us know by [Date]—we would be honored to celebrate with you.
With love,
[Parents’ Names]

Reminder Message (Email/SMS)

Subject: [Child’s Name]’s Baptism – Final Details
We cannot wait to see you this [Day]! Ceremony begins at [Time] at [Church Address]. Parking is available on [Street/Lot]. Reception will follow at [Location].
If your plans change, please update your RSVP in BaptiDay so we can adjust seating and meals.
Love,
[Family]

Follow a Best-Practice Timeline

• 8 weeks out: Finalize the guest list and verify mailing addresses and email spelling.
• 6 weeks out: Send printed invitations or digital postcards. Include a map snippet and QR code to the landing page.
• 4 weeks out: Trigger an automated reminder via BaptiDay, highlighting the RSVP deadline.
• 2 weeks out: Call or text outstanding guests and update the headcount for catering.
• 3 days out: Share ceremony etiquette, parking, and weather updates through the app.

Design Tips That Boost RSVPs

• Pair a high-quality photo of your child with a clean layout—faces increase engagement.
• Use legible typography and plenty of white space; aim for 14–16 pt font for accessibility.
• Match colors to your baptism theme or seasonal palette (pastels for spring, neutrals for winter).
• Add icons or dividers to separate ceremony and reception details at a glance.

Crafting thoughtful invitations—and managing replies inside BaptiDay—creates a seamless guest experience and frees you to focus on the sacrament itself.